The AMS and MAA make every effort to keep participant expenses at meetings and registration fees for meetings as low as possible. We work hard to negotiate the best hotel rates and to make the best use of your registration dollars to keep the meetings affordable for you. The AMS and the MAA encourage all participants to register for the meeting. When you pay the registration fee, you are helping to support a wide range of activities associated with planning, organizing, and running a major meeting of this size.
Advance registration and on-site registration fees only partially cover the expenses of holding meetings. All mathematicians who wish to attend sessions are expected to register and should be prepared to show their badges if so requested. Badges are required to enter the exhibit area, to obtain discounts at the AMS and MAA Book Sales, and to cash a check with the Joint Meetings cashier.
Why Register in Advance? The importance of advance registration cannot be overemphasized. Advance registration fees are considerably lower than the fees that will be charged for registration at the meetings.
Participants registering by November 18 may receive their badges, programs, and tickets (where applicable) in advance by mail approximately three weeks before the meetings. Those who do not want their materials mailed should check the box on the form. Because of delays that occur in U.S. mail to Canada, advance registrants from Canada must pick up their materials at the meetings. Because of delays that occur in U.S. mail to overseas, materials are never mailed overseas.
There will be a special Registration Assistance Desk at the Joint Meetings to assist individuals who either did not receive this mailing or who have a problem with their registration. Please note that a US$5 replacement fee will be charged for programs and badges that are mailed but not taken to Boston. Acknowledgments of registrations will be sent by email to the email addresses given on the Advance Registration/Housing Form (to be active 9/1/11). If you do not wish your registration acknowledged by email, please mark the appropriate box on the form.
You may register and reserve a room online by completing the Advance Registration/Housing Form (to be active 9/1/11). VISA, MasterCard, Discover, and American Express are the only methods of payment which are accepted for Internet advance registration, and charges to credit cards will be made in U.S. funds. All Internet advance registrants will receive acknowledgment of payment upon submission of this form.
For your convenience, a copy of the form is available in pdf format here. Forms must be mailed or faxed to the MMSB st MMSB, P. O. Box 6887, Providence, RI 02940 or 401-455-4004. For your security, we do not accept credit card numbers by e-mail or fax. If you are registering by paper form and wish to pay for your registration or guarantee your hotel reservation by credit card, please indicate on the form and someone from the MMSB will contact you by phone.
Those who cancel their advance registration for the meetings, minicourses, or short courses by December 30 will receive a 50% refund of fees paid. Those who cancel their banquet tickets by December 27 will receive a 50% refund of monies paid. No refunds can be issued after these dates.
Advance registration forms accompanied by insufficient payment will be returned, thereby delaying the processing of any housing request, or a US$5 charge will be assessed if an invoice must be prepared to collect the delinquent amount. Overpayments of less than US$5 will not be refunded.
For each invalid check or credit card transaction that results in an insufficient payment for registration or housing, a US$5 charge will be assessed. Participants should check with their tax preparers for applicable deductions for education expenses as they pertain to these meetings.
There are three separate advance registration deadlines, each with its own advantages and benefits.
Early Advance Registration: Those who register by the early deadline of November 4 will be included in a random drawing to select winners of complimentary hotel rooms in Boston. Multiple occupancy is permissible. The location of rooms to be used in this drawing will be based on the number of complimentary rooms available in the various hotels. Therefore, the free room may not necessarily be in the winner' s first-choice hotel. The winners will be notified by mail prior to December 24. So register early!
Ordinary Advance Registration: Those who register after November 4 and by the ordinary deadline of November 18 may use the housing services offered by the MMSB but are not eligible for the room drawing. You may also elect to receive your badge and program by mail in advance of the meetings.
Final Advance Registration: Those who register after November 19 and by the final deadline of December 15 must pick up their badges, programs, and any tickets for social events at the meetings. Unfortunately, it is sometimes not possible to provide final advance registrants with housing, so registrants are strongly urged to make their hotel reservations by November 18. Please note that the December 15 deadline is firm; any forms received after that date will be returned and full refunds issued. To pick up your materials, please come to the Meetings Registration Desk located on the second floor of the Hynes Convention Center.
We strive to take the appropriate steps required to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please check off the appropriate box on the Registration/Housing Form or email the MMSB at firstname.lastname@example.org. All requests for special accommodations under the Americans with Disabilities Act of 1990 (ADA) must be made allowing enough time for evaluation and appropriate action by the JMM. Any information received about a disability will remain confidential.
And of course, if you need help in general with your registration or hotel reservations, call or email us at 1-800-321-4267, Ext. 4143 or 4144 or 4137, email@example.com. We will be happy to help you!