Frequently Asked Questions
Have a question about the meeting? This page contains answers to commonly-asked questions about the 2014 Joint Mathematics Meetings. Please check this page frequently for updated information. Can't find what you are looking for? Email us at meet@ams.org.
Audio-Visual
Courses
- What is the topic of the AMS Short Course, when will it occur, and how much will it cost?
- What is the topic of the MAA Short Course, when will it occur, and how much will it cost?
- What are the topics of the MAA Minicourses, when will they occur, and how much will they cost?
Daycare
Employment Center
- What is the Employment Center and when does it occur?
- How do I register for the Employment Center and how much does it cost?
Exhibits/Sponsors
- Who can exhibit at the meeting?
- When can exhibitors reserve space for the exhibits?
- How can I be a sponsor for the meeting?
- Who can register as an exhibitor for the meeting?
Housing
- When will hotel rates be published?
- When can I reserve a hotel room?
- Do I need to register for the meeting to get a hotel room?
- How can I find a roommate?
- How do I reserve a hotel room if I am sharing a room with another participant who will be registering?
- I did not ask for a hotel room when I registered. Now, I want to reserve a room. What should I do?
- How do I reserve rooms for a group of students?
- How much is parking at the hotels?
- Do the hotels have wireless access and how much does it cost?
- How does the room lottery work and do I need to have a room to be entered in it?
Poster Sessions
- Do I need to register for the meeting to participate in the student poster session?
- Can graduate students participate in the student poster session?
- Where can I find detailed information about the student poster session?
Program
- What is the difference between a contributed paper session and a Special Session and/or an Invited Paper Session?
- How do I submit an abstract for a talk in AMS sessions?
- How do I submit an abstract for a talk in MAA sessions?
- How do I present my talk?
- How do I organize an AMS Special Session?
- How do I organize a MAA Session?
- How do I find out who organized a specific session?
- When will the information about the scientific program be available?
- Is there a timetable for this meeting?
- How can I give a suggestion for an Invited Address speaker?
Registration
- When will the registration fees be published?
- When can I register?
- Will registration packets be mailed before the meeting?
- I had already registered for the meeting, but now I want to register for the Employment Center as an applicant (full service). What do I need to do?
Social Networking
Student Activities/Networking
- How do I find out what student activities will be held at this meeting?
- I am new to the Joint Mathematics Meetings. How can I find out about social and networking events at this meeting?
Travel
Miscellaneous
- Where will the meeting be held?
- What are the deadlines for this meeting?
- Is videotaping allowed at the meeting?
- What is your policy for photographs taken at the meeting?
- What is a cvv number?
- Is there a list of restaurants in Baltimore (including downtown)?
- Will there be any special raffles at this meeting?
- What is your ADA policy?
- My question is not listed here. Where can I send email to ask a question not listed here?
Where will the meeting be held and when?
The meeting will be held at the Baltimore Convention Center (location of registration, major talks, exhibits, art exhibit, email center, Employment Center, Grad School Fair, minicourses, some social events, some sessions and contributed paper sessions, and poster sessions), the Baltimore Hilton (location of some social events and governance and committee meetings), and Marriott Inner Harbor (location of short courses and some social events and governance and committee meetings). The actual dates of the meeting are January 15 - 18, 2014, Wednesday - Saturday.
What are the deadlines for this meeting?
The remaining deadlines for this meeting are listed here.
What is the difference between a contributed paper (CP) session and a Special Session (SS) and/or Invited Paper Session?
AMS Contributed Paper sessions consist of ten-minute talks contributed to the AMS program by the authors (speakers); these are grouped by related subject classifications into sessions by the AMS Associate Secretary responsible for the scientific program. Only one AMS contributed talk may be given at the meeting.
MAA Contributed Paper sessions consist of ten-minute talks (general CP session) or fifteen-minute talks (specific topics). Both types of sessions have organizers who can answer more specific sessions (see the websites that include the listings; the email of the contact organizer is included there). The selection process is detailed below in "How do I submit an abstract for talks in the MAA sessions?" Speakers may give up to two talks in specific sessions or one talk in the general session.
MAA Invited Paper Sessions are organized by mathematicians on specific topics. These sessions are usually filled by invitation only. If you feel your talk would be a good "fit" for the session, please email the contact organizer.
AMS Special Sessions consist of talks (usually of twenty minutes' duration) organized by mathematicians on specific topics. It may be that all available places within a Special Session are taken by invitation; however, contributions can sometimes be accommodated. These are known as abstracts for consideration in Special Sessions. It is strongly advised that you email the contact organizer with a short summary of what you wish to speak about, and how your contribution will add to the session, well in advance of the abstract deadline. See http://jointmathematicsmeetings.org/meetings/national/jmm2014/2160_special.html for the list of sessions and organizers' email addresses. Most organizers will let you know right away if you are a good "fit" for the session goals, or if all available time frames will be filled by invitation. Any contribution that cannot be accommodated in a Special Session will be considered for presentation in an AMS Contributed Paper session.
How do I submit an abstract for a talk in AMS sessions?
Authors must submit abstracts of talks through http://jointmathematicsmeetings.org/meetings/abstracts/abstract.pl?type=jmm. Indicate the number of authors for the paper, click on the “submit” button, and you will be taken to the submission form. Simply follow the step-by-step instructions (read them carefully) until you receive your unique abstract number. No submission is complete until you receive your abstract receipt number.
The deadline for all submissions is September 17, 2013. Late papers cannot be accommodated. Please email abs-coord@ams.org if you have questions. If you make an inquiry about your specific abstract, please include your abstract number.
How do I submit an abstract for a talk in MAA sessions?
Authors must submit abstracts of talks through http://jointmathematicsmeetings.org/meetings/abstracts/abstract.pl?type=jmm. Indicate the number of authors for the paper, click on the “submit” button, and you will be taken to the submission form. Simply follow the step-by-step instructions (read them carefully) until you receive your unique abstract number. No submission is complete until you receive your abstract receipt number.
The deadline for all submissions is September 17, 2013. Late papers cannot be accommodated. Please email abs-coord@ams.org if you have questions. If you make an inquiry about your specific abstract, please include your abstract number.
Please see http://www.ams.org/meetings/national/presenting/meet-guideline-present for guidelines. An illustration of the basic setup for this meeting is provided here.
How do I organize an AMS Special Session?
Please see http://www.ams.org/meetings/meet-specialsessionmanual. The deadline for proposals was April 1, 2013.
How do I organize a MAA Session?
Please see http://www.maa.org/meetings/guidelines.html for details.
How do I find out who organized a specific session?
Special sessions of the AMS are listed here. Invited papers of the MAA are listed here. When they are listed, you will find links to the sessions of each group. The organizer(s) is listed in each session or paper listing. There is no separate listing of organizers.
When will the information about the scientific program be available?
Information to date about the scientific program can be found here. This information is updated on a regular basis.
Is videotaping allowed at the meeting?
The videotaping of any AMS or joint sponsored events, talks, and sessions is strictly forbidden without the explicit written permission of the AMS Director of Meetings and Conferences.The policy for videotaping of any MAA events, talks, and sessions is posted here.
Photographs and videos of meeting interactions will be taken by professional photographers hired by the Joint Mathematics Meetings or by AMS and MAA staff. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, attendees acknowledge that their photograph or a video that includes them may be published in material produced by the Joint Meetings, AMS or MAA.
AMS and MAA are not responsible for unauthorized photographs or other images not taken by professional photographers hired by the Joint Mathematics Meetings or AMS and MAA staff.
What is your policy for photographs taken at the meeting?
Photographs and videos of meeting interactions will be taken by professional photographers hired by the Joint Mathematics Meetings or by AMS and MAA staff. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, attendees acknowledge that their photograph or a video that includes them may be published in material produced by the Joint Meetings, AMS or MAA.
AMS and MAA are not responsible for unauthorized photographs or other images not taken by professional photographers hired by the Joint Mathematics Meetings or AMS and MAA staff.
Exhibitors and attendees may take pictures at the meeting for personal purposes only. Under no circumstances can these pictures be published without the permission of the parties involved. Under no circumstances will anyone be permitted to take pictures of an exhibitor’s product without permission of the exhibitor.
When will the registration fees be published?
Fees are posted now.
When will hotel rates be published?
Hotel rates are posted now.
Who can exhibit at the meeting?
The Joint Mathematics Meetings Exhibits are open to scientific publishers, computer hardware companies, software manufacturers, database services organizations, professional associations, government agencies, health and lifestyle companies, scientific games and learning aids companies, insurance companies, and anyone with a business that is geared toward reaching key educators and researchers in mathematics, engineering, computer science, or statistics. Other information can be found at http://jointmathematicsmeetings.org/2160_exhibits.html.
When and how can exhibitors reserve space for the exhibits?
The Invitation to Exhibit was sent out in May. See http://jointmathematicsmeetings.org/2160_exhibits.html for details.
Who can register as an exhibitor for the meeting?
Any person exhibiting in the Joint Mathematics Meetings Exhibits can register as a "commercial exhibitor". This includes anyone exhibiting in the Mathematical Art Exhibition. This does not include anyone participating in any poster sessions. Any exhibitor who is a mathematician and wants to attend sessions, talks, etc. is expected to register separately for the meeting.
How can I be a sponsor for the meeting?
Any company that provides a service or product to the mathematical community and wants to be in the spotlight at the Joint Mathematics Meetings can be a sponsor. Details are listed here.
Companies who are not signed up to exhibit at the meeting can be sponsors; however, it is preferred that they sign up. Additional sponsorship fees may apply for non-exhibitors.
If you are interested in sponsoring, please contact the MMSB at mmsb@ams.org or 401-455-4137.
Registration is open now.
Will registration packets be mailed before the meeting?
Yes, packets will be mailed out during the second week of December, 2013.
When can I reserve a hotel room?
You can reserve a room now.
Do I need to register for the meeting to get a hotel room?
Yes; however, it is possible to reserve a hotel room without registering for the meeting first, if necessary. Contact the MMSB for details. Note that all reservations must be made through the MMSB to receive the meeting rates.
Note also that you do not have to register for the meeting to take one of the short courses. If you are registering for the short courses only, you may also reserve a hotel room.
How does the room lottery work and do I need to have a room to be entered in it?
All participants who register and reserve a room at any of the official JMM hotels by November 4, 2013, will automatically be included in a random drawing to select a winner of free room nights in that hotel. The number of drawings is based on the number of complimentary room nights available in the various hotels. Multiple occupancy is permissible. The winners will be drawn at random from the hotel reservation lists and notified by email or phone prior to December 24, 2013. Good luck!
Yes, you have to have a hotel reservation to be entered in the drawing.
How do I find out what student talks/activities will be held at this meeting?
A list of student programs and activities are listed here.
Do I need to register for the meeting to participate in the student poster session?
It is recommended that you register for the meeting, preferably by the early registration deadline. You should register in a "Student" category.
Can graduate students participate in the student poster session?
The session is reserved for undergraduate and first-year graduate students submitting posters on work done while an undergraduate.
Where can I find detailed information about the student poster session?
See www.maa.org/programs/students/undergraduate-research/jmm-poster-session for further details and a link to the abstracts submission form.
See http://bboards.jointmathematicsmeetings.org.
How do I reserve a hotel room if I am sharing a room with another participant who will be registering?
1) One person requests the room, naming the second person as the roommate.
2) The second person selects No in answer to the question,
I am reserving accommodations now. I will indicate my requests below
and then put I am sharing a room with so and so, who is requesting accommodations in the GENERAL COMMENT field.
I did not ask for a hotel room when I registered. Now, I want to reserve a room. What should I do?
Send email to mmsb@ams.org giving your preference for hotels, arrival/departure dates, guarantee information, and any other special requests. The MMSB will add it to your record and you will receive a new confirmation.
How do I reserve rooms for a group of students?
The best way to do is to register yourself and reserve a group of rooms as early as possible, hopefully in September. If you don't initially know the names of the students, reserve the rooms in your own name. There is no penalty for cancelling a room reservation if you do it before the hotel's cancellation deadline. Later, when you know the students' names, register them, and inform the MMSB which students are occupying each room. Please remember that the less expensive hotels and the student rooms fill up quickly.
I am new to the Joint Mathematics Meetings. How can I find out about social and networking events at this meeting?
A list of social events are listed here and a list of networking opportunities are listed here.What is the Employment Center and when does it occur?
The Employment Center an interviewing program for (mostly) PhD-level mathematicians seeking employment and for employers, mainly academic, who wish to conduct brief interviews with them. It is held each January at this meeting and is a three-day program. It is most advantageous to register in advance. Please see a more detailed overview located at http://www.ams.org/profession/employment-services/employment-center/employment-center.
Employers should pay the appropriate fees; there are no fees for applicants to participate, except that all Employment Center participants must also register for the Joint Mathematics Meetings (JMM). Official meeting badges are required to enter the Employment Center.
For more information about the Employment Center and registration for it, please contact the Employment Center Staff at the AMS: Steven Ferrucci or Diane Boumenot, 800-321-4267, ext. 4113, or by email: emp-info@ams.org.
How do I register for the Employment Center and how much does it cost?
For information about the Employment Center and registration for it, please contact the Employment Center Staff at the AMS: Steven Ferrucci or Diane Boumenot, 800-321-4267, ext. 4113, or by email: emp-info@ams.org.
I had already registered for the meeting, but now I want to register for the Employment Center as an applicant (full service). What do I need to do?
For information about the Employment Center and registration for it, please contact the Employment Center Staff at the AMS: Steven Ferrucci or Diane Boumenot, 800-321-4267, ext. 4113, or by email: emp-info@ams.org.
What is the topic of the AMS Short Course, when will it occur, and how much will it cost?
The topic of the next AMS Short Course is Geometry and Topology in Statistical Inference. Details are posted here.
What is the topic of the MAA Short Course, when will it occur, and how much will it cost?
The topic of the next MAA Short Course is Reading, Writing and Doing the History of Mathematics: Learning the Methods of Historical Research. Details are posted here.
What are the topics of the MAA Minicourses, when will they occur, and how much will they cost?
Details are posted here.
Is there a timetable for this meeting?
Yes, the timetable is posted at http://jointmathematicsmeetings.org/2160_timetable.html. It is updated on a regular basis.
Is there any travel information?
Detailed travel information can be found here.
How much is parking at the hotels and downtown?
Detailed parking information for hotels used for this meeting can be found at http://www.jointmathematicsmeetings.org/meetings/national/jmm2014/2160_hotelpage.
There are online and downloadable maps of parking garages at the “Visit Baltimore” parking information page at baltimore.org/transportation/parking-information/. The online map at baltimore.org/maps will display the local parking garages if you select “parking”. The parking information page also offers a link to a service called "Parking Panda”, which allows you to book your parking space at a nearby garage in advance; see https://www.parkingpanda.com/baltimore-parking. More information about parking can be found at www.baltimorecity.gov/Government/QuasiAgencies/ParkingAuthority/ParkingGarages.aspx.
Do the hotels have wireless access and how much does it cost?
Information about wireless access in hotels is posted here.
Where can I get Visa information?
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at sites.nationalacademies.org/pga/biso/visas/ and travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to meet@ams.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
-
Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- - family ties in home country or country of legal permanent residence
- - property ownership
- - bank accounts
- - employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.
The cvv number is the Credit Verification Value number. For VISA, MasterCard and Discover, this number is the last three digits of the string of numbers found on the back of your credit card. For American Express, this number is the four digits that are above and to the right of your credit card number on the front of your card.
What is the standard audio-visual setup in the session rooms where talks will take place?
Standard equipment in all session rooms is one overhead projector and screen. Invited 50-minute speakers are automatically provided with an ELMO visual presenter (document camera/projector), one overhead projector, and a laptop projector; AMS Special Sessions and Contributed Papers, and MAA Invited and Contributed Paper Sessions, are provided with the standard equipment and a laptop projector. Blackboards are not available, nor are Internet hookups in session rooms. Any request for additional equipment should be sent to meet@ams.org and received by November 1.
Equipment requests made at the meetings most likely will not be granted because of budgetary restrictions. Unfortunately no audio-visual equipment can be provided for committee meetings or other meetings or gatherings not on the scientific program.
Will daycare be offered for this meeting?
Yes and details are posted here.
Is there a list of restaurants in Baltimore?
A list is not posted on this meeting site yet. However, see baltimore.org for information about the city.
Will there be any special raffles at this meeting?
Currently, there are no plans to hold raffles. (Many raffles will take place in the exhibits, however.)
How can I give a suggestion for an Invited Address speaker?
The AMS and MAA welcome suggestions for Invited Address speakers. Please send your suggestions for AMS speakers to: AMS Secretary at secretary@ams.org. Please send your suggestions for MAA speakers to: Gerard A Venema at venema@calvin.edu
We strive to take the appropriate steps required to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please check off the appropriate box on the Registration/Housing Form or email the MMSB at mmsb@ams.org. All requests for special accommodations under the Americans with Disabilities Act of 1990 (ADA) must be made allowing enough time for evaluation and appropriate action by the JMM. Any information regarding your disability will remain confidential.
Is this meeting listed on any social networks?
Yes, follow us on Twitter @JointMath #JMM14. Join us on Facebook at https://www.facebook.com/JointMathematicsMeetings.
My question is not listed here. Where can I send email to ask a question not listed here?
Send email to meet@ams.org.