Miscellaneous Information

Welcoming Environment Policy

The AMS and MAA strive to ensure that participants in the Joint Mathematics Meetings (JMM) enjoy a welcoming environment. In all JMM activities, the two organizations seek to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS and MAA support equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.

Harassment is a form of misconduct that undermines the integrity of JMM activities as well as the AMS and MAA missions. The AMS and MAA will make every effort to maintain an environment that is free of harassment, even though they do not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at JMM activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS and MAA will include a statement concerning their expectations toward maintaining a welcoming environment in registration materials, and have put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS and MAA to the situation.

ADA Policy

We strive to take the appropriate steps required to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently. All requests for special accommodations under the Americans with Disabilities Act of 1990 (ADA) must be made allowing enough time for evaluation and appropriate action by the AMS and MAA. Any information obtained about any disability will remain confidential.

Please tell us before the meeting what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please check off the appropriate box on the Registration Form or email the MMSB at mmsb@ams.org.

Questions on-site about accessibility of session rooms or public space should be directed to the Logistics Manager at the Registration Assistance Section, located at the Registration Desk. If you wish to speak to someone before the meeting, please send email to meet@ams.org.

Information about ADA policies at the hotels is posted here.

Audio-Visual Equipment

A projection screen is included as standard equipment in all Session rooms. Invited 50-minute speakers are automatically provided with an ELMO visual presenter (document camera/projector), and a laptop projector; AMS Special Sessions and Contributed Papers, and MAA Invited and Contributed Paper Sessions, are provided with a screen and a laptop projector. Speakers are responsible for bringing their own laptops. Blackboards and white boards are not available, nor are Internet connections in session rooms. Any request for additional equipment should be sent to meet@ams.org and received by November 1.

Equipment requests made at the meetings most likely will not be granted because of budgetary restrictions. Unfortunately no audio-visual equipment can be provided for committee meetings or other meetings or gatherings not on the scientific program.

Broadcasting, Photographing, and Videotaping Policy

The videotaping and broadcasting of any AMS or joint-sponsored events, talks, and sessions is strictly forbidden without the explicit written permission of the AMS Director of Meetings and Conferences. To obtain permission, send your request by email to meet@ams.org to the attention of the AMS Director of Meetings and Conferences. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by the AMS.

The recording or broadcasting of any MAA sponsored events, including but not limited to proceedings at sectional and national meetings, workshops, mini-courses, short-courses, and colloquia, is strictly forbidden without the explicit written permission of the Mathematical Association of America.

To obtain permission to record and/or broadcast an MAA event or activity complete the information requested in the Request to Record or Broadcast form on maa.org and send your request to the MAA Executive Director. You must have received a signed form granting approval for recording and/or broadcasting an MAA event before the event takes place. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by the MAA office.

Photographs and videos of meeting interactions will be taken by professional photographers hired by the Joint Mathematics Meetings or by AMS and MAA staff. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, attendees acknowledge that their photograph or a video that includes them may be published in material produced by the Joint Meetings, AMS or MAA. AMS and MAA are not responsible for unauthorized photographs or other images not taken by professional photographers hired by the Joint Mathematics Meetings or AMS and MAA staff.

Exhibitors and other participants may take pictures at the meeting for personal purposes only. Under no circumstances can these pictures be published without the permission of the parties involved. Under no circumstances will anyone be permitted to take pictures of an exhibitor’s product without permission of the exhibitor.

E-mail Services

Limited e-mail access for all Joint Meetings participants will be available in an e-mail center located in Hanover Hall, on the exhibit level in the Hyatt Regency. The hours of operation will be published in the program. Participants should be aware that complimentary internet access will also be available in that space.

Green Initiatives

The AMS and the MAA continue to strive to minimize our impact on the Earth while providing participants with a world-class education, training, and networking event of the Joint Mathematics Meetings. The Hyatt Regency Atlanta, Marriott Marquis Atlanta, and Hilton Atlanta, as well as the city of Atlanta, are committed to ongoing energy-saving programs and initiatives.  JMM has several strategies to reduce the meeting footprint, such as reducing paper and other green practices.  We invite all participants and suppliers to join us in our efforts to make this meeting and our lives more Earth friendly. See more details about green initiatives at this meeting here.

Information Distribution

Tables are set up in the exhibit area for dissemination of general information of possible interest to the members and for the dissemination of information of a mathematical nature not promoting a product or program for sale. Information must be approved by the AMS Director of Meetings and Conferences prior to being placed on these tables.

If a person or group wishes to display information of a mathematical nature promoting a product or program for sale, they may do so in the exhibit area at the Joint Books, Journals, and Promotional Materials exhibit for a fee of US\$50 (posters are slightly higher) per item. Please contact the exhibits coordinator, MMSB, P.O. Box 6887, Providence, RI 02940, or by email at cpd@ams.org for further details.

The administration of these tables is in the hands of the AMS-MAA Joint Meetings Committee, as are all arrangements for Joint Mathematics Meetings.

Telephone Messages

It will be possible to leave a message for any registered participant at the meetings registration desk from January 4 through 7 during the hours that the desk is open. These messages will be posted on the Mathematics Meetings Message Board in the networking center; however, staff at the desk will try to locate a participant in the event of a bona fide emergency. The telephone number will be published in the program and daily newsletter.

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