JMM 2018

Miscellaneous Information

Policies

Welcoming Environment Policy

The AMS and MAA strive to ensure that participants in the Joint Mathematics Meetings (JMM) enjoy a welcoming environment. In all JMM activities, the two organizations seek to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS and MAA support equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.

Harassment is a form of misconduct that undermines the integrity of JMM activities as well as the AMS and MAA missions. The AMS and MAA will make every effort to maintain an environment that is free of harassment, even though they do not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at JMM activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS and MAA will include a statement concerning their expectations toward maintaining a welcoming environment in registration materials, and have put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS and MAA to the situation.

ADA Policy

We strive to take the appropriate steps required to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently. All requests for special accommodations under the Americans with Disabilities Act of 1990 (ADA) must be made allowing enough time for evaluation and appropriate action by the AMS and MAA. Any information obtained about any disability will remain confidential.

Please tell us before the meeting what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please check off the appropriate box on the Registration Form or email the MMSB at mmsb@ams.org.

Questions on-site about accessibility of session rooms or public space should be directed to the Logistics Manager at the Registration Assistance Section, located at the Registration Desk. If you wish to speak to someone before the meeting, please send email to meet@ams.org.

Information about ADA policies at the hotels is posted here.

Broadcasting, Photographing, and Videotaping Policy

Each invited address (50+minutes long) that takes place in the Invited Address room will be recorded, with the permission of the speaker, and posted online on a webpage hosted by the Joint Mathematics Meetings. These recordings will be taken by a professional videographer hired by the Joint Mathematics Meetings.

The recording or broadcasting of any AMS or joint-sponsored event, talk, and session by any other party is strictly forbidden without the explicit written permission of the AMS Executive Director or AMS Director of Meetings and Conferences. To obtain permission, send your request by email to meet@ams.org to the attention of the AMS Director of Meetings and Conferences. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by the AMS.

The recording or broadcasting of any MAA sponsored event by any other party is strictly forbidden without the explicit written permission of the Mathematical Association of America. To obtain permission to record and/or broadcast an MAA event or activity, complete the information requested in the Request to Record or Broadcast form on maa.org and send your request to the MAA Executive Director. You must have received a signed form granting approval for recording and/or broadcasting an MAA event before the event takes place. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by the MAA office.

Photographs and videos of meeting interactions will be taken by professional photographers hired by the Joint Mathematics Meetings or by AMS and MAA staff. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, participants acknowledge that their photograph or a video that includes them may be published in material produced by the Joint Mathematics Meetings, AMS or MAA. AMS and MAA are not responsible for unauthorized photographs, videos, or other images not taken by professional photographers hired by the Joint Mathematics Meetings or AMS and MAA staff.

Under no circumstances will anyone be permitted to take pictures of an exhibitor’s product without permission of the exhibitor.

Green Initiatives

The AMS and the MAA continue to strive to minimize our impact on the Earth while providing participants with a world-class education, training, and networking event of the Joint Mathematics Meetings. All facilities used by the JMM, as well as the city of San Diego, are committed to ongoing energy-saving programs and initiatives.  JMM has several strategies to reduce the meeting footprint, such as reducing paper and other green practices.  We invite all participants and suppliers to join us in our efforts to make this meeting and our lives more Earth friendly. More details about these initiatives to be posted here.

Audio-Visual Equipment

AMS Special Sessions and Contributed Papers, and MAA Invited and Contributed Paper Sessions, are provided with a screen and a LCD projector for projecting presentation slides. Blackboards, white boards, and transparency projectors are not available. Session rooms do not include an Internet connection or sound connection for videos or sound clips. For presentations using MAC computers, speakers are advised to bring the proper adaptors and equipment needed. LCD projectors are equipped with adapters to accept both VGA & HDMI cables

Invited address talks (50-minutes long) are provided with a lectern, PC Laptop with Microsoft Office Suite including PowerPoint, wireless microphone, laser pointer, wireless slide advancer “clicker,” document camera (for print materials and transparencies), and LCD projector for projecting presentation slides on large stage flanking screens. For presentations using MAC materials, speakers are advised to bring the proper adaptors and equipment needed. The Invited Address room does not include an Internet connection. Speakers that are planning to show videos should save them to their computers or USB drives prior to the meeting.

Overhead projectors are no longer provided as part of the standard audio-visual setup in any room. Any request for additional equipment should be sent to meet@ams.org and received by November 1.

E-mail Services/Wi-Fi Access

Limited e-mail access for all Joint Meetings participants will be available in an e-mail center located in Exhibit Hall B1, on the ground level of the San Diego Convention Center. The hours of operation will be published in the program. Participants should be aware that complimentary wireless internet access will also be available in specific, designated areas of the Convention Center. These locations will be identified in the program.

Information Distribution

Tables are set up in the exhibit area for dissemination of general information of possible interest to the members and for the dissemination of information of a mathematical nature not promoting a product or program for sale. Information must be approved by the AMS Director of Meetings and Conferences prior to being placed on these tables.

If a person or group wishes to display information of a mathematical nature promoting a product or program for sale, they may do so in the exhibit area at the Joint Books, Journals, and Promotional Materials exhibit for a fee of US\$50 (posters are slightly higher) per item. Please contact the exhibits coordinator, MMSB, PO Box 6887, Providence, RI 02940, or by email at cpd@ams.org for further details.

Telephone Messages

It will be possible to leave a message for any registered participant at the meetings registration desk from January 10 through 13 during the hours that the desk is open. These messages will be posted on the Mathematics Meetings Message Board in the networking center; however, staff at the desk will try to locate a participant in the event of a bona fide emergency. The telephone number will be published in the program and daily newsletter

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