JMM 2018

How To Register

General

The importance of registering for the meeting cannot be overemphasized. Advanced registration fees are considerably lower than on-site registration fees. The AMS and the MAA encourage all participants to register for the meeting. When a participant pays a registration fee, he or she is helping to support a wide range of activities associated with planning, organizing, and executing the meetings.

All participants who wish to attend sessions are expected to register and should be prepared to show their badges, if so requested. Badges are required to enter the Joint Mathematics Meetings (JMM) Exhibits, the AMS Employment Center, to obtain discounts at the AMS and MAA Book Sales, and to cash a check with the Joint Meetings cashier.

All JMM registrations are processed by the Mathematics Meetings Service Bureau (MMSB). Participants who register by November 22, 2017, may receive their badges, programs, and tickets (where applicable) in advance by US mail, approximately three weeks before the meetings. Those who do not want their materials mailed should check the appropriate box on the Registration and Housing Form. Materials cannot be mailed to Canada, Mexico, or other countries outside of the US. Participants from these countries must pick up their materials at the Joint Meetings Registration Desk, which will be located inside Exhibit Hall B of the San Diego Convention Center. Please note that a replacement fee of US\$5 will be charged for badges that were mailed but not brought to the meeting.

Badges: All registered participants (including guests) for the meeting will receive a badge. Each badge of a registered mathematician will include an embedded vCard (electronic business card) in the form of a QR Code; placed on the back of the badge. This code will include name, postal address, phone number, email address, and subject classification code (if given). It will enable exhibitors to retrieve the same information they would retrieve from a business card, but with one quick scan. Any participant may choose to not have an exhibitor scan his or her badge.

Cancellation Policy: Participants who cancel their registrations for the meetings, minicourses, short course, or banquet tickets by January 4, 2018, will be eligible to receive a 50% refund of fees paid. No refunds will be issued after this date.

Participant Lists and Mailing Lists: If a participant would like to opt-out of any mailing lists or participant lists that are generated for the meeting, he or she should check the appropriate box on the Registration and Housing Form. All participants who do not opt-out will be included in all mailing lists and participant lists that are generated and distributed for the meeting.

Programs: NEW! In an effort to make the JMM more environmentally friendly as well as save on printing expenses to the meeting, the JMM program books will now only be distributed to participants who ask for them.

Updates and corrections received too late for the printed program will be reflected in the online program on the JMM website and in the JMM mobile app. Therefore, participants will be encouraged to explore the features and functionality available to them through these digital options, which give them easier access to the most up-to-date program as well as other meeting information.

To receive a program book, please check the “yes” button in the appropriate section on the Registration and Housing Form. If you do not want to receive a program booklet, please check the “no” button. Note that extra copies of the program book will be available onsite at the meeting for those that inadvertently checked the wrong button, while supplies last.

Registration Methods

Online Registration: The link to register and reserve a room is www.jointmathematicsmeetings.org/meetreg?meetnum=2197. VISA, MasterCard, Discover, and American Express are the only methods of payment accepted for online registrations, and charges to credit cards will be made in US funds. Registration acknowledgments will be sent by email to the email addresses provided.

Paper Form Registration: For the convenience of those who do not have access to the internet or who prefer to not use the internet to register and reserve a hotel room, a paper copy of the registration form is located at the back of this issue. It is also located at www.jointmathematicsmeetings.org/meetings/national/jmm2018/JMM18_regform.pdf. If you are using this method to register for the meeting and do not have a credit card, please contact the MMSB at mmsb@ams.org for further instructions. If you are using a check to reserve your hotel room, your reservation and check must be received by the MMSB no later than December 1, 2017 to ensure that your check is validated and reaches the hotel in time to hold your room.

Forms must be mailed or faxed to the MMSB at MMSB, PO Box 6887, Providence, RI 02940 or 401-455-4004. For security reasons, credit card numbers by postal mail, email or fax cannot be accepted. If a participant is registering by paper form and would like to pay for his or her registration via credit card, he or she should indicate this on the form. MMSB staff will then contact that person.

Registration Category Definitions

Full-Time Students: Any person who is currently working toward a degree or diploma is eligible for this category. Students are asked to determine whether their status can be described as a graduate (working toward a degree beyond the bachelor’s), an undergraduate (working toward a bachelor’s degree), or high school (working toward a high school diploma) and to mark the Registration and Housing Form accordingly. See membership distinctions below.

Graduate Student Member: Any graduate student who is a member of the AMS, ASL, CMS, MAA or SIAM is eligible for this category. Students should check with their department administrator to check their membership status.

Undergraduate Student Member: Any undergraduate student who is a member of the AMS, ASL, CMS, MAA, SIAM, PME or KME is eligible for this category. Students should check with their department administrator to check their membership status.

Emeritus: Any person who has been a member of the AMS for twenty years or more and who retired because of age or long-term disability from his or her latest position is eligible for this category. Anyone person who has been a member of the MAA for 25 years and who is 70+ years of age is eligible for this category.

Librarian: Any librarian who is not a professional mathematician is eligible for this category.

Unemployed: Any person who is currently unemployed, actively seeking employment, and is not a student is eligible for this category. This category is not intended to include any person who has voluntarily resigned or retired from his or her latest position.

Developing Country Participant: Any person employed in developing countries where salary levels are radically not commensurate with those in the US is eligible for this category.

Temporarily Employed: Any person currently employed but who will become unemployed by June 1, 2018, and who is actively seeking employment is eligible for this category.

Non-mathematician Guest: Any family member or friend, who is not a mathematician, and who is accompanied by a participant in the meetings is eligible for this category. Guests will receive a badge and may accompany a mathematician to any session or talk and may also enter the exhibit area.

Commercial Exhibitor: Any person exhibiting in the Joint Mathematics Meetings Exhibits is eligible for this category. This does not include anyone participating in any poster sessions. Any exhibitor who is a mathematician and is participating in the scientific program and/or wants to attend sessions, talks, etc. is expected to register separately for the meeting.

Art Exhibitor: Any person exhibiting in the Mathematical Art Exhibition is eligible for this category. This does not include anyone participating in any poster sessions. Any exhibitor who is a mathematician and is participating in the scientific program and/or wants to attend sessions, talks, etc. is expected to register separately for the meeting.

Registration Deadlines

There are three registration deadlines, each with its own benefits:

  • EARLY meeting registration (complimentary room lottery deadline)—October 31
  • ORDINARY meeting registration (registration materials mailed)—November 22
  • FINAL meeting registration (advanced registration, short course, minicourses, banquets)—December 20

Early Registration: Participants who register by the early deadline of October 31 will be included in a random drawing to select winners of complimentary hotel room nights during the meeting. Rooms with multiple occupants will be included in the drawing. The location of these rooms will be based on the number of complimentary room nights earned in the various hotels. Therefore, a free room will not necessarily be in winner’s first-choice hotel. All winners will be notified by phone and email prior to December 19, so register early!

Ordinary Registration: Participants who register by November 22 can choose to receive their materials before the meeting by mail.

Final Registration: Participants who register after November 22 and by December 20 must pick up their badges, programs, and any tickets for social events at the meeting.

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