Participants should be aware that the AMS and MAA contract only with facilities who are working toward being in compliance with the public accommodations requirements of the ADA.

Participants must register in advance in order to obtain hotel accommodations through the Mathematics Meetings  Service Bureau (MMSB).  Special rates have been negotiated exclusively for this meeting at the following hotels.  Reservations must be made through the MMSB to receive these rates.  These hotels should ONLY start accepting reservations directly after December 14, at which time rooms and rates will be based on availability.  The MMSB can no longer guarantee availability of rooms or special convention rates after this date. Higher rates will be applied to any rooms reserved directly with these hotels at the JMM rates before December 12. Participants should be aware that most hotels are starting to charge a penalty fee to guests for departure changes made before or after guests have checked into their rooms. Participants should inquire about this at check-in and make their final plans accordingly.

Please see hotel information here. To make a reservation, please submit a completed housing section of the Advance Registration/Housing Form (ARH) Form (paper or internet) with a guarantee by November 14. Sorry, reservations cannot be taken by phone. The internet form can be found at www.ams.org/meetreg?meetnum=2110. The paper form can be found here. Participants interested in suites should contact the MMSB directly at mmsb@ams.org or 1-800-321-4267 ext. 4143 or 4137 for further information.

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Participants should also be aware that it is general hotel practice in most cities to hold a nonguaranteed reservation until 6:00 p.m. only. When one guarantees a reservation by paying a deposit or submitting a credit card number as a guarantee in advance, however, the hotel usually will honor this reservation up until checkout time the following day. If the individual holding the reservation has not checked in by that time, the room is then released for sale, and the hotel retains the deposit or applies one nights room charge to the credit card number submitted.

If you hold a guaranteed reservation at a hotel but are informed upon arrival that there is no room for you, there are certain things you can request the hotel do. First, they should provide for a room at another hotel in town for that evening at no charge. (You already paid for the first night when you made your deposit.) They should pay for taxi fares to the other hotel that evening and back to the meetings the following morning. They should also pay for one telephone toll call so that you can let people know you are not at the hotel you expected. They should make every effort to find a room for you in their hotel the following day and, if successful, pay your taxi fares to and from the second hotel so that you can pick up your baggage and bring it to the first hotel. Not all hotels in all cities follow this practice, so your request for these services may bring mixed results or none at all.

Importance of Staying in the Official Meetings Hotels: Your patronage of the official headquarters hotels enables the JMM to secure the meeting space at a greatly reduced cost which helps to keep the cost of the meeting and your registration fees down.

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Room Drawing

Room Drawing: Win FREE room nights at our official hotels as listed on the hotel pages. Multiple winners! Participants who register and reserve a room at any of the listed meetings hotels by October 31, 2008, will automatically be included in a random drawing to select a winner of free room nights in that hotel. The number of drawings to be made will be based on the number of complimentary room nights available in the various hotels. Multiple occupancy is permissible. The winners will be drawn at random from the hotel reservation lists and notified by email or phone prior to December 20, 2008.

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