Well-Being Protocols
Your health is top priority at this in-person meeting.
All participants, vendors, and staff are requested to adhere to the following:
Before you travel
- Vaccines not required: Due to the ending of the COVID-19 Public Health Emergency Declaration on May 11, 2023 and newly released COVID-19 guidelines in 2024 by the CDC, the following protocols are in place for this conference.
- Prepare for a cashless meeting. Only debit, credit cards, or checks can be used to pay for transactions related to registration; however, no checks can be cashed. No cash will be accepted for the JMM. All exhibitors will be encouraged to go cashless.
- Pack extra masks. Wearing a mask during the meeting is optional; based on individual comfort levels. Additional masks will be available at the registration desk, while supplies last; however, everyone is encouraged to bring their own masks.
- Bring a reusable water bottle (and label it). Water bottle filling stations will be located throughout the center. A limited amount of compostable cups will be available at each station.
- Register for the meeting online. You will need to be registered for the meeting to receive a badge. The cashiers will be able to assist you with registering for the meeting; however, it is strongly preferred that you register online.
- Follow WHO guidance. Follow relevant guidance provided by the World Health Organization (WHO), or your local health authority.
- Adhere to government issued travel restrictions. Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
- Evaluate your own health. Evaluate your own health and that of people you are in close contact with; contact the AMS Meetings Department if you have concerns.
- If anyone tested positive for COVID-19 within 72 hours before coming to the meeting, they should come to the meeting only if they have been fever-free and have improved symptoms 24 hours before coming, and agree to wear a mask throughout the meeting.
- If anyone tests positive for COVID-19 during the meeting and have a fever, they should isolate in their room until they are fever free and have improved symptoms. They should also agree to wear a mask throughout the meeting.
During travel
- Depending on your comfort level, wear a mask during travel.
- Follow local and transportation guidelines.
Checking in or on-site registration (Day 1)
- Proceed to registration in the Seattle Convention Center. Registration will be located in the Hall 4A lobby.
- Self-print your meeting badge at registration and receive other materials available.
- You may also register online throughout the meeting. Register in your hotel room and just come to the desk to print your badge. No badges will be mailed out before the meeting.
- Bring debit or credit cards for this cashless meeting.
At the start of each day (Day 2+)
- If you lose your badge, go to the Registration Desk. Cost to replace a badge is \$5.
- Bring debit or credit cards for this cashless meeting.
- Carry a reusable water bottle with you.
Inside the meeting
- Face Covering Policy: Wearing a mask during the meeting is optional; based on individual comfort levels. Additional masks will be available at the registration desk while supplies last; however, everyone is encouraged to bring their own masks.
- Hand Sanitizer Stations & Wipes: Ample hand sanitizer stations will be available throughout the hotels and center. In addition, we will place tubs of wipes in locations throughout the meeting, including entries into meeting rooms, etc.
- Health and Safety Signage: Signage will be placed throughout the center to remind all participants to frequently wash and sanitize their hands and to assess their health.
- Hydration Stations: Water bottle filling stations will be located throughout the center.
- Wristband Color Interaction System: We know that one of the most “awkward” moments that may happen during the meeting is determining how to interact with others based on their levels of comfort, especially those we have not seen for a long time. To help each other reduce those awkward moments and facilitate better networking, we will use a voluntary green-, yellow-, and red-color-interaction system. This system will help everyone better understand how to approach and interact with others based on their chosen color. Everyone may select a color after they’ve received their badge. Everyone may place their wristband wherever they think it will be the most visible to others. Anyone can opt to not wear a wristband. Wristbands will only be available at the Registration Desk.
Here is what each color means:
- Green – Elbow bumps are definitely welcome.
- Yellow – I’m being a bit cautious so thanks for respecting my space.
- Red – My bubble is still 6 feet.
There may be circumstances during the meeting where it might be a challenge to practice these interactions. We kindly ask everyone to actively look for the color indicator and to be conscious of how to approach others. All wristbands will also have the name of the color printed on them.
Also, for your comfort and health
- Follow guidance from your local health authority for everyday preventive actions to help prevent the spread of respiratory viruses including: a) washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol, b) avoiding touching eyes, nose, and mouth with unwashed hands, and c) covering your nose and mouth when coughing or sneezing, and throwing used tissues in the trash.
If you have symptoms
- If anyone tested positive for COVID-19 within 72 hours before coming to the meeting, they should come to the meeting only if they have been fever-free and have improved symptoms 24 hours before coming, and agree to wear a mask throughout the meeting.
If you contract COVID
- If anyone tests positive for COVID-19 during the meeting and have a fever, they should isolate in their room until they are fever free and have improved symptoms. They should also agree to wear a mask throughout the meeting.
Protocols can change
All protocols subject to change based on updated CDC guidelines.
Questions?
- Email us. We're here to help.