Frequently Asked Questions


Program

Registration

Housing

Exhibits

Travel

Other

Where will the meeting be held and when?
The meeting will be held at the Marriott Wardman Park Hotel and the Omni Shoreham Hotel. The Marriott ia located at 2660 Woodley Road, NW, Washington, DC 20008 and the Omni is located at 2500 Calvert Street, NW (at Connecticut Ave.),Washington, DC 20008. The actual dates of the meeting are January 5— 8, 2009, Monday Thursday.

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What are the deadlines for this meeting?
Click here to see the remaining deadlines for this meeting.

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I have special needs and need assistance. What do I do?
Please contact the Logistics Coordinator at kjm@ams.org or at meet@ams.org at least three weeks before the meeting or by December 12, 2008 if you require assistance getting to or from any of the sessions or events, or need special dietary or physical accommodation at any of the events or sessions. JMM staff is happy to accommodate any attendee who needs assistance to the best of their ability to ensure that all attendees are able to participate in the meeting.

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What is the difference between a contributed paper (CP) session and a Special Session (SS)?
AMS Contributed Paper sessions consist of ten-minute talks contributed to the AMS program by the authors (speakers), grouped by related subject classifications into sessions by the AMS Associate Secretary responsible for the scientific program.

MAA Contributed Paper sessions consist of (usually) ten- or fifteen-minute talks organized by mathematicians on specific topics. The selection process is detailed below in "How do I submit an abstract for talks in the MAA sessions?"

AMS Special Sessions consist of talks (usually of twenty minutes' duration) organized by mathematicians on specific topics. It may be that all available places within a Special Session are taken by invitation; however, contributions can sometimes be accommodated. These are known as abstracts for consideration in Special Sessions and must be submitted by July 22, 2008. Any contribution that cannot be accommodated in a Special Session will be considered for presentation in an AMS Contributed Paper session if the author so indicates.

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How do I submit an abstract for a talk in AMS sessions?
To submit an abstract for AMS, please go to http://www.ams.org/cgi-bin/abstracts/abstract.pl, select the Washington, DC meeting and the number of authors, then click on "New Abstract". Follow the instructions and fill in the fields as required. Deadline for abstract submission is September 16, 2008.

All potential speakers should be aware that in order to be accepted for publication, an abstract must have mathematical research content. It should not contain libelous, defamatory or tasteless remarks, commercial promotions, nor political or religious arguments. Papers may not be presented if published in full before the date of the Society meeting or if previously presented to any learned society except the National Academy of Sciences or the Royal Society of Canada.

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How do I submit an abstract for a talk in MAA sessions?

To submit an abstract for MAA, please go to http://www.ams.org/cgi-bin/abstracts/abstract.pl, select the Washington, DC meeting and the number of authors, then click on "New Abstract". Follow the instructions and fill in the fields as required. Deadline for abstract submission is September 16, 2008. .

All potential speakers should be aware that in order to be accepted for publication, an abstract must have mathematical research content. It should not contain libelous, defamatory or tasteless remarks, commercial promotions, nor political or religious arguments. Papers may not be presented if published in full before the date of the Society meeting or if previously presented to any learned society except the National Academy of Sciences or the Royal Society of Canada.

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How do I present my talk?
Please see http://www.ams.org/meetings/guideline-present.html for guidelines.

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How do I organize an AMS Special Session?
Please see http://www.ams.org/meetings/specialsessionmanual.html. The deadline for proposals was April 1, 2008.

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How do I find out who organized a specific session?
Special sessions of each group will be listed in the program. When they are listed, you will find links to the special sessions of each group. The organizer(s) is listed in each session listing. There is no separate listing of organizers.

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When will the information about the scientific program be available?
Information to date about the scientific program can be found here.This information is updated on a regular basis. You can also view the program list by organization here.

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Is videotaping allowed at the meeting?
The videotaping of any Joint Mathematics Meetings sponsored events, including but not limited to special sessions, contributed paper sessions, workshops, mini-courses, short- courses and colloquia, is strictly forbidden without the explicit written permission of the Director of Meetings and Conferences for the Joint Meetings.

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When will the registration fees be published?
Registration information is posted at http://www.ams.org/amsmtgs/2110_reg.html.

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When will hotel rates be published?
Hotel information is posted at http://www.ams.org/amsmtgs/2110_hotelpage.html.

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Who can exhibit at the meeting?
The Joint Mathematics Meetings Exhibits are open to scientific publishers, computer hardware companies, software manufacturers, database services organizations, professional associations, government agencies, health and lifestyle companies, scientific games and learning aids companies, insurance companies, and anyone with a business that is geared toward reaching key educators and researchers in mathematics, engineering, computer science, or statistics. If you are interested in exhibiting and are not sure this is the market for you, send us email at mmsb@ams.org for further information.

Companies that wish to exhibit should click here for a copy of the "Exhibitor Invite" and here for information on sponsorships. Please contact the MMSB at mmsb@ams.org if there are any questions. All companies signed to date (including sponsors) are listed on http://www.ams.org/amsmtgs/2110_exhibits.html.

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When and how can exhibitors reserve space for the exhibits?
Invitations to Exhibit were sent out the first week of May. They included detailed information on booth fees, advertising fees, and sponsor opportunities plus instructions on how to reserve space. Potential exhibitors can STILL RESERVE space for this meeting. See http://www.ams.org/amsmtgs/2110_exhibits.html for more details.

Please contact the MMSB at mmsb@ams.org if there are any questions. All companies signed to date (including sponsors) are listed on http://www.ams.org/amsmtgs/2110_exhibits.html.

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How can I be a sponsor for the meeting?
Any company that provides a service or product to the mathematical community and wants to be in the spotlight at the Joint Mathematics Meetings can be a sponsor. Remaining sponsor opportunities are listed here. If you are interested in sponsoring, please contact the Exhibits Coordinator at cpd@ams.org or 401-455-4137.

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When can I register?
You can register now. Instructions can be found on http://www.ams.org/amsmtgs/2110_reg.html.

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Will registration packets be mailed before the meeting?

Participants registering by November 14 may receive their badges, programs, and tickets (where applicable) in advance by mail approximately three weeks before the meetings. Packets will be mailed out on December 12, 2008. See http://www.ams.org/amsmtgs/2110_reg.html for details.

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When can I reserve a hotel room?

You can reserve a room now. See http://www.ams.org/amsmtgs/2110_hsg.html for details.

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How do I find out what student activities will be held at this meeting?

These activities are listed on http://www.ams.org/amsmtgs/2110_students.html.

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How can I find a roommate?

The 2009 Roommate Search Board can be found here.

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How do I fill out the internet form if I am sharing a room with another participant who will be registering?

1) One person requests the room, naming the second person as the roommate.

2) The second person selects "No" in answer to the question,
"I am reserving accommodations now. I will indicate my requests below"

and then put "I am sharing a room with so and so, who is requesting accommodations" in the "GENERAL COMMENT" field.

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I did not ask for a hotel room when I registered. Now, I want to reserve a room. What should I do?

Send email to mmsb@ams.org giving your preference for hotels, arrival/departure dates, guarantee information, and any other special requests. The MMSB will add it to your record and you will receive a new confirmation.

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How do I reserve rooms for a group of students?

The best way to do is to register yourself and reserve a group of rooms as early as possible, hopefully in September. If you don't initially know the names of the students, reserve the rooms in your own name. There is no penalty for cancelling a room reservation if you do it before the hotel's cancellation deadline. Later, when you know the students' names, register them, and inform the MMSB which students are occupying each room. Please remember that the less expensive hotels and the student rooms fill up quickly.

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I am new to the Joint Mathematics Meetings. How can I find out about social and networking events?

Please see http://www.ams.org/amsmtgs/2110_newcomers.html, http://www.ams.org/amsmtgs/2110_networking.html, and http://www.ams.org/amsmtgs/2110_social.html for details.

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What is the Employment Center and when does it occur?
The Employment Center an interviewing program for (mostly) PhD-level mathematicians seeking employment and for employers, mainly academic, who wish to conduct brief interviews with them. It is held each January at this meeting and is a three-day program. It is most advantageous to register in advance. Brief resumes and job descriptions are printed in two booklets, which are mailed to employers and applicants respectively. Please see a more detailed overview located at http://www.ams.org/emp-reg/#OVERVIEW. Questions should be sent to emp-info@ams.org. The dates of the Employment Center are 1/5 -1/8, 2009.

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How do I register for the Employment Center and how much does it cost?
Information and Registration Forms will be available in early August on http://www.ams.org/emp-reg/#OVERVIEW. Registration fees are listed here now.

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I had already registered for the Annual Meeting, but now I want to register for the Employment Center as an applicant (full service). What do I need to do?

Send email to mmsb@ams.org and then follow up with the employment center to submit your applicant resume form.

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What is the topic of the AMS Short Course, when will it occur, and how much will it cost?

The topic of the AMS Short Course is Quantum Computation and Quantum Information.The dates of this course are 1/3 -1/4, 2009. Registration fees are listed here. More information is posted here.

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What is the topic of the MAA Short Course, when will it occur, and how much will it cost?

The topic of the MAA Short Course is Data Mining and New Trends in Teaching Statistics.The dates of this course are 1/3 -1/4, 2009. Registration fees are listed here. More information is posted here.

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What are the topics of the MAA Minicourses, when will they occur, and how much will they cost?
The topics and fees of the MAA Minicourses are posted here. More information is posted here.

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Is there a timetable for this meeting?

Yes, it is posted here.

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Is there any travel information?

Travel information is posted here.

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Where can I get Visa information?

This information is posted here.

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What is a cvv number?
The cvv number is the "Credit Verification Value" number. For VISA, MasterCard and Discover, this number is the last three digits of the string of numbers found on the back of your credit card. For American Express, this number is the four digits that are above and to the right of your credit card number on the front of your card.

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What is the standard audio-visual setup in the session rooms?
Standard equipment in all AMS Special Session, AMS Contributed Paper, and MAA Contributed Paper rooms is one overhead projector, one laptop projector with VGA cable (you must bring your own laptop and any special adaptors) and screen. (Invited 50-minute speakers are automatically provided with two overhead projectors, and a laptop projector.) Blackboards are not available. Internet access will not be provided because of the exorbitant access fees charged by hotels and convention centers.

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Will daycare be offered for this meeting?

Yes, daycare is offered at this meeting. Click here for details.

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Is there a list of restaurants in Washington (including downtown)?

Yes, you can find this information here.

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Will there be any special raffles at this meeting?

Currently, there are no plans to hold raffles. (Many raffles take place in the exhibits, however.)

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How much is parking at the convention center and the Marriott?

Parking at the Marriott is US $37/day for valet and US $32 for self. Parking at the Omni is US $28/day for valet and US $23/day for self. Parking at the Hilton is US $23 for self parking.

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How can I give a suggestion for an Invited Address speaker? DEADLINE HAS PASSED FOR SUNMISSIONS - The AMS and MAA welcome suggestions for Invited Address speakers. Please send your suggestions for AMS speakers to: AMS Secretary at secretary@ams.org. Please send your suggestions for MAA speakers to: James Tattersall at tat@providence.edu.

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My question is not listed here. Where can I send email to ask a question not listed here?
Send email to meet@ams.org.

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