Special Needs: Please contact the
Logistics Coordinator at firstname.lastname@example.org
or at email@example.com at
least three weeks before the meeting or by December
12, 2008 if you require assistance getting to or from
any of the sessions or events, or need special dietary or
physical accommodation at any of the events or sessions. JMM
staff is happy to accommodate any attendee who needs assistance
to the best of their ability to ensure that all attendees
are able to participate in the meeting.
For your convenience, we list the following
services for the physically challenged at the Marriott, Omni,
- Wheelchairs: The Marriott has 6 wheelchairs on
site (no charge for usage). Participants who need a wheelchair
should go to the front desk to request it. Wheelchairs are
available in the Omni to use for traveling throughout the
hotel, however, they do not have wheelchairs or scooters
that are available for rent for the duration of a guests'
stay. However, their concierge Desk can help you find facilities
that provide them for rent.
- Scooters: The Marriott does not provide scooters.
Participants who need a scooter are responsible for making
their own arrangements and should contact Julia Williams
at 1-866-845-8321 or go to http://www.thescooterstore.com/locations/state/DC.html.
The Marriott will store the scooter at no charge if a participant
decides to have it delivered prior to the meeting.
- Hearing Impaired Assistance: The Marriott has Williams
Hearing Impaired Devices available on-site. They are free
of charge and consist of 3 kits that each have a transmitter
that connects to the house sound system and a device similar
to a hearing aide. Please note that there are a limited
number of kits available so participants should make their
requests at the front desk as soon as possible. Hearing
impaired rooms each consist of a flashing strobe for fire
alarm, visual doorbell (when pressed, lights flicker in
the room), and message light on the phones (so guests know
they have a message). The Omni has TTY/TDD machines by request
through the hotel operator (limited availability).
- Vision Impaired Assistance: The Marriott has the
following available for the vision impaired: a) closed caption
televisions, b) text telephones, c) visual notification
devices for door knocking and telephone rings, and d) Braille
writing on all elevators, guestroom doors, meeting room
signs, etc. Electrical outlets are located next to phone
areas for plugging in text telephones. The Omni has door
knockers and flashers by request (limited availability).
- Sleeping Rooms/Public Space: The Marriott has a
total of 39 hearing impaired rooms, 14 of which are hearing
impaired only. The other 25 are for guests who are both
hearing impaired and in wheelchairs. The Marriott also offers
trained staff on property and accessible ramps throughout
entire hotel The Omni has 41 ADA guest rooms in the hotel
that offer wider doorways, roll up sinks, bars in bathrooms,
lowered closets, lowered peep holes, and roll-in showers
(7).The configuration and services in these rooms vary (roll
in showers, lowered closets, door bell alert, etc) so guests
with a special requirement should be specific about what
they need when they make their reservation. In addition,
the Omni offers the following: a) lowered counter check-in
area, shower chairs by request (limited availability), trained
staff on property, a dedicated ADA Elevator, and accessible
ramps throughout entire hotel The Hilton also has guest
rooms that are wheelchair accessible and/or meet ADA guidelines.
Audio-Visual Equipment: Standard equipment
in all session rooms is one overhead projector and screen.
(Invited 50-minute speakers are automatically provided with
two overhead projectors and a laptop projector; AMS Special
Sessions, AMS Contributed Paper Sessions and MAA Contributed
Paper Sessions are provided with the standard equipment and
a laptop projector. Blackboards are not available. Organizers
of sessions that by their nature demand additional equipment
and where the majority of speakers in the session require
this equipment should contact the audio-visual coordinator
for the meetings at the AMS office in Providence at 401-455-4140
or by email at firstname.lastname@example.org
to obtain the necessary approvals. Individual speakers
must consult with the session organizer(s) if additional equipment
or services are needed. If your session has no organizer,
please contact the audio-visual coordinator directly. All
requests should be received by November 1.
Equipment requests made at the meetings most likely will
not be granted because of budgetary restrictions. Unfortunately
no audio-visual equipment can be provided for committee meetings
or other meetings or gatherings not on the scientific program.
|Videotaping: The videotaping
of any Joint Mathematics Meetings sponsored events, including
but not limited to special sessions, contributed paper
sessions, workshops, mini-courses, short- courses and
colloquia, is strictly forbidden without the explicit
written permission of the Director of Meetings and Conferences
for the Joint Meetings.
Childcare: The American Mathematical Society and the
Mathematical Association of America will again offer childcare
services at the Joint Mathematics Meetings to registered participants.
Read all about it here.
Email Services: Limited email access for
all Joint Meetings participants will be available in an email
center located near the JMM Registration Desk. The hours of
operation will be published in the program. Participants should
be aware that complimentary Internet access
will be available in all sleeping rooms at the Marriott and
Omni, and free wireless Internet is available
in all public areas of these hotels. Be sure to bring your
laptop to take advantage of this special consideration for
Information Distribution: Tables are set
up in the exhibit area for dissemination of general information
of possible interest to the members and for the dissemination
of information of a mathematical nature not promoting a product
or program for sale. Information must be approved by the Director
of Meetings prior to being placed on these tables.
If a person or group wishes to display information of a mathematical
nature promoting a product or program for sale, they may do
so in the exhibit area at the Joint Books, Journals, and Promotional
Materials exhibit for a fee of US$50 (posters are slightly
higher) per item. Please contact the exhibits manager, MMSB,
P.O. Box 6887, Providence, RI 02940, for further details.
The administration of these tables is in the hands of the
AMS-MAA Joint Meetings Committee, as are all arrangements
for Joint Mathematics Meetings.
Local Information: For information about
the city see www.washington.org.
Petition Table: At the request of the AMS
Committee on Human Rights of Mathematicians, a table will
be made available in the exhibit area at which petitions on
behalf of named individual mathematicians suffering from human
rights violations may be displayed and signed by meetings
participants acting in their individual capacities. For details
contact the director of meetings in the Providence office
at 401-455-4145 or by email at
Signs of moderate size may be displayed at the table but
must not represent that the case of the individual in question
is backed by the Committee on Human Rights unless it has,
in fact, so voted. Volunteers may be present at the table
to provide information on individual cases, but notice must
be sent at least seven days in advance of the meetings to
the director of meetings in the Providence office. Since space
is limited, it may also be necessary to limit the number of
volunteers present at the table at any one time. The Committee
on Human Rights may delegate a person to be present at the
table at any or all times, taking precedence over other volunteers.
Any material that is not a petition (e.g., advertisements,
resumes) will be removed by the staff. At the end of the exhibits
on Monday, any material on the table will be discarded, so
individuals placing petitions on the table should be sure
to remove them prior to the close of exhibits.
Telephone Messages: The most convenient
method for leaving a message is to do so with the participant's
hotel. Another method would be to leave a message at the meetings
registration desk from January 5 through 8 during the hours
that the desk is open. These messages will be posted on the
Mathematics Meetings Message Board; however, staff at the
desk will try to locate a participant in the event of a bona
fide emergency. The telephone number will be published in
the program and daily newsletter.