Miscellaneous Information

Detailed Local and Miscellaneous Information in the Program

Special Needs: Please contact the Logistics Coordinator at kjm@ams.org or at meet@ams.org at least three weeks before the meeting or by December 12, 2008 if you require assistance getting to or from any of the sessions or events, or need special dietary or physical accommodation at any of the events or sessions. JMM staff is happy to accommodate any attendee who needs assistance to the best of their ability to ensure that all attendees are able to participate in the meeting.

For your convenience, we list the following services for the physically challenged at the Marriott, Omni, and Hilton:

  1. Wheelchairs: The Marriott has 6 wheelchairs on site (no charge for usage). Participants who need a wheelchair should go to the front desk to request it. Wheelchairs are available in the Omni to use for traveling throughout the hotel, however, they do not have wheelchairs or scooters that are available for rent for the duration of a guests' stay. However, their concierge Desk can help you find facilities that provide them for rent.
  2. Scooters: The Marriott does not provide scooters. Participants who need a scooter are responsible for making their own arrangements and should contact Julia Williams at 1-866-845-8321 or go to http://www.thescooterstore.com/locations/state/DC.html. The Marriott will store the scooter at no charge if a participant decides to have it delivered prior to the meeting.
  3. Hearing Impaired Assistance: The Marriott has Williams Hearing Impaired Devices available on-site. They are free of charge and consist of 3 kits that each have a transmitter that connects to the house sound system and a device similar to a hearing aide. Please note that there are a limited number of kits available so participants should make their requests at the front desk as soon as possible. Hearing impaired rooms each consist of a flashing strobe for fire alarm, visual doorbell (when pressed, lights flicker in the room), and message light on the phones (so guests know they have a message). The Omni has TTY/TDD machines by request through the hotel operator (limited availability).
  4. Vision Impaired Assistance: The Marriott has the following available for the vision impaired: a) closed caption televisions, b) text telephones, c) visual notification devices for door knocking and telephone rings, and d) Braille writing on all elevators, guestroom doors, meeting room signs, etc. Electrical outlets are located next to phone areas for plugging in text telephones. The Omni has door knockers and flashers by request (limited availability).
  5. Sleeping Rooms/Public Space: The Marriott has a total of 39 hearing impaired rooms, 14 of which are hearing impaired only. The other 25 are for guests who are both hearing impaired and in wheelchairs. The Marriott also offers trained staff on property and accessible ramps throughout entire hotel The Omni has 41 ADA guest rooms in the hotel that offer wider doorways, roll up sinks, bars in bathrooms, lowered closets, lowered peep holes, and roll-in showers (7).The configuration and services in these rooms vary (roll in showers, lowered closets, door bell alert, etc) so guests with a special requirement should be specific about what they need when they make their reservation. In addition, the Omni offers the following: a) lowered counter check-in area, shower chairs by request (limited availability), trained staff on property, a dedicated ADA Elevator, and accessible ramps throughout entire hotel The Hilton also has guest rooms that are wheelchair accessible and/or meet ADA guidelines.

Audio-Visual Equipment: Standard equipment in all session rooms is one overhead projector and screen. (Invited 50-minute speakers are automatically provided with two overhead projectors and a laptop projector; AMS Special Sessions, AMS Contributed Paper Sessions and MAA Contributed Paper Sessions are provided with the standard equipment and a laptop projector. Blackboards are not available. Organizers of sessions that by their nature demand additional equipment and where the majority of speakers in the session require this equipment should contact the audio-visual coordinator for the meetings at the AMS office in Providence at 401-455-4140 or by email at wsd@ams.org to obtain the necessary approvals. Individual speakers must consult with the session organizer(s) if additional equipment or services are needed. If your session has no organizer, please contact the audio-visual coordinator directly. All requests should be received by November 1.

Equipment requests made at the meetings most likely will not be granted because of budgetary restrictions. Unfortunately no audio-visual equipment can be provided for committee meetings or other meetings or gatherings not on the scientific program.

Videotaping: The videotaping of any Joint Mathematics Meetings sponsored events, including but not limited to special sessions, contributed paper sessions, workshops, mini-courses, short- courses and colloquia, is strictly forbidden without the explicit written permission of the Director of Meetings and Conferences for the Joint Meetings.

Childcare: The American Mathematical Society and the Mathematical Association of America will again offer childcare services at the Joint Mathematics Meetings to registered participants. Read all about it here.

Email Services: Limited email access for all Joint Meetings participants will be available in an email center located near the JMM Registration Desk. The hours of operation will be published in the program. Participants should be aware that complimentary Internet access will be available in all sleeping rooms at the Marriott and Omni, and free wireless Internet is available in all public areas of these hotels. Be sure to bring your laptop to take advantage of this special consideration for JMM participants.


Information Distribution: Tables are set up in the exhibit area for dissemination of general information of possible interest to the members and for the dissemination of information of a mathematical nature not promoting a product or program for sale. Information must be approved by the Director of Meetings prior to being placed on these tables.

If a person or group wishes to display information of a mathematical nature promoting a product or program for sale, they may do so in the exhibit area at the Joint Books, Journals, and Promotional Materials exhibit for a fee of US$50 (posters are slightly higher) per item. Please contact the exhibits manager, MMSB, P.O. Box 6887, Providence, RI 02940, for further details.

The administration of these tables is in the hands of the AMS-MAA Joint Meetings Committee, as are all arrangements for Joint Mathematics Meetings.

Local Information: For information about the city see www.washington.org.

Petition Table: At the request of the AMS Committee on Human Rights of Mathematicians, a table will be made available in the exhibit area at which petitions on behalf of named individual mathematicians suffering from human rights violations may be displayed and signed by meetings participants acting in their individual capacities. For details contact the director of meetings in the Providence office at 401-455-4145 or by email at pop@ams.org.


Signs of moderate size may be displayed at the table but must not represent that the case of the individual in question is backed by the Committee on Human Rights unless it has, in fact, so voted. Volunteers may be present at the table to provide information on individual cases, but notice must be sent at least seven days in advance of the meetings to the director of meetings in the Providence office. Since space is limited, it may also be necessary to limit the number of volunteers present at the table at any one time. The Committee on Human Rights may delegate a person to be present at the table at any or all times, taking precedence over other volunteers.

Any material that is not a petition (e.g., advertisements, resumes) will be removed by the staff. At the end of the exhibits on Monday, any material on the table will be discarded, so individuals placing petitions on the table should be sure to remove them prior to the close of exhibits.

Telephone Messages: The most convenient method for leaving a message is to do so with the participant's hotel. Another method would be to leave a message at the meetings registration desk from January 5 through 8 during the hours that the desk is open. These messages will be posted on the Mathematics Meetings Message Board; however, staff at the desk will try to locate a participant in the event of a bona fide emergency. The telephone number will be published in the program and daily newsletter.